Executive Assistant

Description

About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with entrepreneurial, action and results-oriented professionals. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The Team

A&M Tax Law is looking to hire an Executive Administrative Assistant in Toronto that will support the practice professionals.

How you will contribute

Responsibilities

• Prepare, review, format, and organize correspondence, meeting materials, presentations, memorandums and documents
• Track deliverables and follow up with partners and stakeholders to ensure work is completed accurately, on time, and in an organized manner
• Support practice management and administrative organization, including file management, document tracking, and workflow coordination
• Assist in creating structure in a dynamic environment by creating documentation, improving processes, keeping matters on track, and ensuring nothing falls through the cracks
• Coordinate meetings, agendas, logistics, and follow-up actions, ensuring accountability and execution
• Anticipate needs, identify gaps, and resolve issues independently and in conjunction with other team members
• Maintain a high level of professionalism, discretion, and sound judgment in handling confidential and sensitive matters
• Proactively manage multiple Outlook calendars for leaders with tight schedules across global timelines. Negotiate time on calendars and reschedule appointments around scheduling conflicts, shifting priorities and critical deadlines
• Arrange periodic domestic and international travel, as well as review and process monthly expense submissions for multiple team members through SAP Concur
• Coordinate team meetings and events as necessary
• Work alongside other administrative and operational staff to represent the department and interact with internal and external business partners at all levels across the organization. 
• Cooperate with other internal staff in A&M Canada Tax to ensure adequate coverage during vacations
• Will be responsible for additional duties as necessary

Qualifications

• 5+ years of professional services environment experience
• Background as an executive assistant, law clerk, paralegal, or legal assistant supporting and upward managing senior professionals
• Ability to work with others at all levels and independently while demonstrating initiative and strong ethics
• Ability to communicate clearly and concisely, including translating processes and complex matters
• Strong follow-up discipline and the confidence to hold senior stakeholders accountable in a professional manner
• Exceptional organizational and prioritization skills
• Ability to handle tight deadlines and manage competing tasks using sound business judgement combined with knowledge of organizational/departmental priorities and values to enable effective prioritization of items requiring immediate action, while ensuring non-urgent tasks do not fall off the radar
• Ability to work independently, think critically, and solve problems with low supervision, while leveraging existing documentation, training materials and inter- and intra-departmental relationships to research, develop and execute solutions at team level
• Resilience, adaptability, and a high tolerance for changing priorities and urgent requests
• Excellent verbal and written communication skills
• Excellent computer and calendaring skills, including Microsoft Office Outlook, Word, Excel and PowerPoint in a fast-paced, deadline-driven environment. Experience with SharePoint, PowerAutomate, DMS, ERP and billing softwarean asset.
• High attention to detail combined with the ability to see the bigger picture
• Impeccable attention to detail

In Office

• This position requires a hybrid schedule consisting of 3-4 days per week in the Toronto office.

Your journey at A&M

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.

We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals.

New positions: This posting is for a newly created position.

A&M is committed to providing an accessible recruitment process that meets our obligations under the Ontario Human Rights Code, the Accessibility for Ontarians with Disabilities Act, 2005 and any other applicable legislation. We strive to maintain a strong and dynamic workforce that fosters respect and inclusivity for applicants of all abilities. Should you have any accessibility need(s) and/or require accommodation during the recruitment process, please notify Human Resources at [email protected] and we would be pleased to assist you.

The salary range is $70,000 - $85,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance.  Please ask your recruiter for details.

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