Federal Projects Financial Analyst

Description

Position Overview

The Project Financial Analyst is an embedded, billable operational resource within our Federal Practice. While this role sits within our client-facing job architecture, it is dedicated to internally maximizing the financial, contractual compliance, and working capital efficiency of our federal engagements.

Reporting to PSS’s CFO, the position will serve as the \financial engine\ for a portfolio of senior leaders, driving the end-to-end invoicing, expensing, and budget tracking lifecycle.

Key Responsibilities

1. Proactive Working Capital Management

• Drive the Revenue Cycle: Proactively manage and assertively accelerate the end-to-end billing process for a portfolio of complex federal projects.
• Cadence Leadership: Initiate and lead bi-weekly/monthly financial reviews with Managing Directors and Directors to review working capital metrics, including Work-in-Progress (WIP), Accounts Receivable (AR), and collections.
• Invoicing & Adjustments: Perform extensive editing, transfers, write-offs, and financial adjustments within our billing systems to ensure invoices are accurate, complete, and optimized for margin protection.
• Collection Strategy: Independently track aging AR. Proactively initiate the collection process and escalate accounts exceeding 60 days to practice leadership.

2. Budgetary Control & Financial Analysis

• Independent Tracking: Maintain, track, and reconcile project budgets, burn rates, and funding thresholds independently across multiple federal contracts.
• Executive Summaries: Create high-impact monthly billing summaries and variance analyses to give MDs visibility into project profitability and revenue flow.

3. Contractual Compliance & Vendor Administration

• Agreement Analysis: Analyze federal engagement documents and legal agreements to ensure all outgoing invoices strictly comply with negotiated fee agreements, labor rate discounts, and firm policies.
• Subcontractor & Affiliate Oversight: Initiate and manage the multi-step verification and processing system for foreign affiliate and subcontractor invoicing.
• System Ownership: Manage and optimize procurement platforms, vendor setup, and client payment portals required for federal project execution.
• Discrepancy Investigation: Audit billing anomalies, investigate discrepancies, and collaborate across internal teams (Finance, Legal, and Accounts Receivable) to reconcile issues swiftly.

Requirements & Qualifications

• Education: Bachelor’s degree in Finance, Accounting, Business Administration, or a related quantitative field.
• Experience: 3–5 years of professional services billing or project controls experience, ideally within a federal contracting or management consulting environment.
• Technical Command: Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUPs, financial modeling) and enterprise-level financial/billing systems.
• Core Competencies:
  • Acute Attention to Detail: A \zero-mistake\ mindset when handling complex ledger adjustments and multi-million dollar federal invoices.
  • Assertive Communication: The confidence and executive presence to push back on senior leaders and keep them accountable to financial deadlines.
  • Problem-Solving Grit: Strong analytical and math skills, with the ability to independently investigate data anomalies and resolve systemic billing bottlenecks.
  • Clearance Readiness: Ability to obtain and maintain a Public Trust clearance if required by the embedded project codes.